CHILD DEPENDANT AGED 18+
DECLARATION OF CONTINUED ELIGIBILITY FOR RAIL STAFF TRAVEL FACILITIES

A declaration is required for children from the age of 18

* - Mandatory Field

Employee Details
Dependant Details
College/School/University Details (Mandatory for those in full time education)

**Eligibility codes

(select value in box above)
1 Child under 25 in full-time education (you must add the name of the school/college/university).

You can use this category for your child when they are:

  • In Full Time Education with no income, or
  • In Full Time Education and has never had a total gross income during term time over the weekly limit. Current limit is on our Useful Information page. (Please ignore any earnings outside of term time).

You must add the name of the school/college/university in the form above.

Please attach the following:

  • A letter from the educational establishment showing the start and end dates of the course
  • If earning, copies of last 3 months (or 13 weeks) consecutive pay slips.
You cannot use this category if your child has had a total gross income during term time over the weekly limit.
2 Child under 25 that is currently unemployed and has never had a total gross income over the weekly limit (current limit is on our Useful Information page).

You can use this category for your child when they are:

  • In receipt of state benefits only as they are unemployed with no current employment
  • Unemployed and not in receipt of any state benefits

Please attach the following:

3 Child under 25 in employment and has never had a total gross income over the weekly limit (current limit is on our Useful Information page).

You can use this category for your child when they are:

  • On an Apprenticeship
  • Employed on a low income
  • On a zero hours contract
  • Self-employed and on a low income
  • Employed on a low income and in receipt of state benefits

Please attach the following:

  • Copies of last 3 months (or 13 weeks) consecutive pay slips .
  • If in receipt of state benefits, a copy of the latest benefit award.
4 Child aged 25 or over, not in receipt of any benefits and with no income from employment whatsoever.

You can use this category for your child when they are:

  • Unemployed and not in receipt of any state benefits
  • Unemployed and not in receipt of any state benefits except disability benefits

Please attach the following:

5 Child aged 25 or over, in non-remunerative full-time education and with no income or benefits whatsoever (except disability benefits).

Please attach the following:

  • An enrolment letter from the educational establishment showing the start and end dates of the course
  • Proof of the absence of income and benefits (Employment History letter from HMRC (OCA41) see https://www.gov.uk/get-proof-employment-history
  • Proof of absence of benefits; or, a copy of the latest disability benefits award
Photo ID Cards:

From the age of 16 child dependants of active employees must carry a Photo ID Card. These can be obtained free of charge by taking a passport office approved photo to any station booking office.

Additional Notes On Eligibility

  • Where the declaration is the first for a new child over 18 years or where there has not been continuous declarations each year for a child, then RST will require additional details including where they have been living and what they have been doing since age 18. This includes details of their income history from employment and/or benefits.

  • Any loans from the Student Loans Company Ltd or national equivalent may be ignored for the purposes of income. However, any support or funding by an educational or commercial organisation (for example a bursary, stipend, grant or loan) must be included in any calculation of the weekly gross income.

  • The name of College/School/Uni is mandatory for child dependants in education

  • If a dependant no longer meets the eligibility criteria RST must be notified using the Dependant Card Not Required form

  • Declarations for 16-17 year olds may additionally be requested at Rail Staff Travel's discretion
Declaration*