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Frequently Asked Questions (FAQs)

Updated - 11 August 2023

Please use this page to find the answers to your most frequently asked questions.

The following questions and answers are provided to give the most likely generic response only and cannot cover every eventuality.  Where there is a difference between the answer on this page and the source documentation, then the source documentation will always take precedence.  Further information may be found on our other pages or by contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it..

FAQ Topics

Please select the FAQ Topic that you wish to view:

Employees of Train Operating Companies (TOCs)

I’ve just started working, or am about to start working, for a TOC. What do I need to do to get travel facilities?

Once we have received your joiner information from your HR department, we will create a Rail Staff Travel record for you. Before we can issue any cards/passes to you will need to upload a photo of yourself to our website www.raildeliverygroup.com/rst/photo-upload. Select Rail Staff Leisure Card as the card you are applying for.

If you uploaded a photo within a few weeks of joining and have yet to receive any cards/passes, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.

I’ve recently started working for a TOC. When can my family get travel facilities?

Once you have received your Rail Staff Leisure Card you can apply for facilities for your eligible family members.

The forms are available on our website at www.raildeliverygroup.com/rst/forms.

If you are applying for a spouse, partner or child for the first time, you need to supply a photo of them when applying. The forms you need are below:

  • Add Spouse or Partner (online) (XX02a)
  • Partner Declaration (XX03)
  • Add Child Dependant (online) (XX02b)
  • Child Declaration (online) (XX05)
I hold a Rail Staff Leisure Card and will be leaving a TOC to retire. Will I be eligible to retain my facilities?

You are not eligible to retain your national and international travel facilities in retirement. However, your TOC may allow you to keep your TOC specific card/pass. You should contact your HR department before you leave to discuss this with them.

You will need to return any outstanding cards/passes to RST. Please cut them into 4 and send us a picture of these by email with the name and number visible so these can be cancelled from your record.

I hold a Rail Staff Leisure Card and will be leaving a TOC to join another TOC. What do I need to do?

If you are joining another TOC and have less than a month between leaving and re-joining you will need to send your TOC and Group passes back to RST by cutting them into 4 and sending a picture of these This email address is being protected from spambots. You need JavaScript enabled to view it. You can keep your Rail Staff Leisure Card.

I hold a Rail Staff Leisure Card and will be leaving a TOC to join another rail industry company that is not a TOC. What do I need to do?

You will not be able to retain any of your staff travel facilities when leaving your current TOC employer.

You will need to return any outstanding cards, including those issued to your family members, to RST. When returning to RST please cut them into 4 and send us a picture of these by email with the name and number visible so these can be cancelled from your record.

I have just got a promotion and I think that my travel will be changed because of this. What do I need to do?

We will be notified of the change to your grade by your employer. At this point we will contact you if we need to make any changes to your current facilities.

I have Safeguarded travel facilities and will be leaving the TOC to retire. Will I be eligible to retain my travel facilities?

As a Safeguarded Employee you may be able to retain your national staff travel facilities if your employer confirms to us you have retired by age and you are eligible to receive your pension. This information has to come from them, and we cannot make any changes to your record without them advising us. If you are eligible we will be in contact with you regarding any travel facilities you may be eligible to receive and any that need to be returned for cancellation or exchanging.

You should complete our Retired Data Check form (XX12) on www.raildeliverygroup.com/rst/forms to ensure we have your most up to date contact details.

I have Safeguarded travel facilities and will be leaving the TOC due to redundancy. Will I be eligible to retain my travel facilities?

As a Safeguarded Employee you may be able to retain your national staff travel facilities if your employer confirms to us, you have been made redundant. This information must come from them, and we cannot make any changes to your record without them advising us.

If you are eligible we will be in contact with you regarding any travel facilities you may be eligible to receive and any that need to be returned for cancellation or exchanging.

You should complete our Retired Data Check form (XX12) on www.raildeliverygroup.com/rst/forms. to ensure we have your most up to date contact details.

I have Safeguarded travel facilities and will be leaving the TOC to join another TOC. What do I need to do?

If you are joining another TOC and have less than a month between leaving and re-joining you will need to send your TOC and Group passes back to RST by cutting them into 4 and sending a picture of these This email address is being protected from spambots. You need JavaScript enabled to view it. You can keep your Staff Travel Card.

RST will need your new employer to complete the required forms to apply for travel for you. If there is a gap in service of a month or more you will need to provide proof of unemployment in the form of a current OCA41 letter from HMRC from the date you left your previous employer to the day you joined your new employer. This is needed so continuous service can be granted and enable you to continue to be a Safeguarded employee.

Please note that Transport for London (London Underground), Open-access operators such as Grand Central, Heathrow Express, Lumo and Hull Trains are not considered TOCs so cannot offer Safeguarded travel facilities.

I have Safeguarded travel facilities and will be leaving the TOC voluntarily to join another company in the rail industry, but not another TOC. Will I be eligible to retain my travel facilities?

It is best to check with RST in the first instance that the company you are joining will be able to offer you rail staff travel facilities. Just because a company in the rail industry has employees with rail staff travel facilities does not mean that safeguarded employees who join voluntarily are also eligible.

If they are not eligible to give you rail staff travel facilities, you will lose your eligibility to Safeguarded staff travel facilities. You will not be able to re-obtain these later, e.g. you will not get the travel facilities back when you reach your minimum pension age, retire or are made redundant.

I have Safeguarded travel facilities and will be leaving the TOC voluntarily as I am leaving the industry to take up employment elsewhere. Will I be able to retain my travel facilities??

As you are leaving the rail industry, unless you are eligible to retain your leisure travel facilities due to redundancy or retirement, you will lose your eligibility to Safeguarded staff travel. You will not be able to re-obtain these at a later date, e.g. when you reach your minimum pension age, retire or are made redundant.

I have a Gold/Silver Status Pass and will be moving companies. How is this affected?

It is best to check with RST in the first instance that the company you are joining will be able to offer you rail staff travel.

In terms of the level of travel, this all depends which company you are moving to, whether you meet the eligibility for a Status Pass there and whether your new employer has sufficient Status Pass quota to allocate one to you. You should discuss the level of travel they are willing to give you with them.

Holders of Blue Status Passes do not retain these when leaving one eligible employer to join another.

I have a Gold/Silver/Blue Status Pass and will be retiring. How is this affected?

If you are eligible to retain your staff travel facilities in retirement or redundancy then you will be able to retain your Status Pass as well.

Once you have left, Status Passes will need to be cut into 4 and pictures sent to RST for these to be issued as the retired version.

If you have an Oyster Status Pass, a retired version will be ordered and once an image of the cut up active pass is received, we will post the retired version to you. Please note if you are aged under 50 the Oyster Status Pass will not be reissued until you reach 50 as per TfL’s rules. You should contact RST in this instance.

You should complete our Retired Data Check form (XX12) on our www.raildeliverygroup.com/rst/forms. page. This will allow us to keep in touch with you.

Employees of Other Employers

I have Safeguarded travel facilities and will be leaving my Employer to retire. Will I be eligible to retain my facilities?

As a Safeguarded Employee you may be able to retain your national staff travel facilities if your employer confirms to us you have retired by age, and they are happy to pay any charges that may apply and you are eligible to take your pension. This information has to come from them, and we cannot make any changes to your record without them advising us.

If you are eligible, we will be in contact with you regarding any travel facilities you may be eligible to receive and any that need to be returned for cancellation or exchanging.

I have Safeguarded travel facilities and will be leaving my Employer soon voluntarily to join another company in the rail industry. Will I be eligible to retain my facilities?

As a Safeguarded Employee you may be able to retain your national staff travel facilities if your employer confirms to us you have been made redundant or accepted voluntary severance and they are happy to pay any charges that may apply. This information must come from them, and we cannot make any changes to your record without them advising us.

If you are eligible we will be in contact with you regarding any travel facilities you may be eligible to receive and any that need to be returned for cancellation or exchanging.

I have Safeguarded travel facilities and will be leaving my Employer soon voluntarily to join another company in the rail industry. Will this affect my rail staff travel facilities?

It is best to check with RST in the first instance that the company you are joining will be able to offer you rail staff travel facilities. Just because a company in the rail industry has employees with rail staff travel facilities does not mean that safeguarded employees who join voluntarily are also eligible.

If they are not eligible to give you rail staff travel facilities, you will lose your eligibility to Safeguarded staff travel facilities. You will not be able to re-obtain these later, e.g. you will not get the travel facilities back when you reach your minimum pension age, retire or are made redundant.

Further information on this can be found under the section Leaving Railway Employment

I have Safeguarded travel facilities and will be leaving my Employer soon voluntarily as I am leaving the industry to take up employment elsewhere. Will this affect my rail staff travel facilities?

As you are leaving the rail industry, unless you are eligible to retain your leisure travel facilities due to redundancy or retirement, you will lose your eligibility to Safeguarded staff travel. You will not be able to re-obtain these at a later date, e.g. when you reach your minimum pension age, retire or are made redundant.

I have a Gold/Silver Status Pass and will be moving companies. Will this affect my rail staff travel facilities?

It is best to check with RST in the first instance that the company you are joining will be able to offer you rail staff travel.

In terms of the level of travel, this all depends which company you are moving to, whether you meet the eligibility for a Status Pass there and whether your new employer has sufficient Status Pass quota to allocate one to you. You should discuss the level of travel they are willing to give you with them.

Holders of Blue Status Passes do not retain these when leaving one eligible employer to join another.

I have a Gold/Silver/Blue Status Pass and will be retiring. . Will this affect my rail staff travel facilities?

If you are eligible to retain your staff travel facilities in retirement or redundancy and your employer is happy to pay any charges that may apply, then you will be able to retain your Status Pass as well.

Once you have left, Status Passes will need to be cut into 4 and pictures sent to RST for these to be issued as the retired version.

If you have an Oyster Status Pass, a retired version will be ordered and once an image of the cut up active pass is received, we will post the retired version to you. Please note if you are aged under 50 the Ooyster Status Pass will not be reissued until you reach 50 as per TfL’s rules. You should contact RST in this instance.

You should complete our Retired Data Check form (XX12) on www.raildeliverygroup.com/rst/forms. to ensure we have your most up to date contact details.

I have just got a promotion and I think that my travel will be changed because of this. What do I need to do?

We will be notified of the change to your grade by your employer. At this point we will contact you if we need to make any changes to your current facilities.

Retired/Redundant Employees

I have now retired and get a rail pension. I used to get travel on British Rail but left a while ago. Can I get my travel back?

If you were eligible to retain your travel facilities when you left the rail industry, then you would have kept them. If you aren’t currently receiving them then it is likely you weren’t eligible when you left. Even if the rules have changed they do not apply retrospectively.
 
Claiming your pension does not change your eligibility for travel facilities. Rules for pensions and travel facilities are completely different and you can be in receipt of one and not the other.

I resigned from or was dismissed by British Rail / TOC and went to work elsewhere. Can I get my travel back now that I have retired and am getting my pension?

Resignation and dismissal are not reasons for leaving that entitle you to keep you travel facilities. Regardless of whether you are now claiming your pension this does not change your eligibility for travel facilities.

I was made redundant from British Rail / TOC a while ago. Can I get my travel back now that I have retired and am getting my pension?

If you were eligible to retain your travel facilities when you left the rail industry, then you would have kept them. If you aren’t currently receiving them then it is likely you weren’t eligible when you left. Even if the rules have changed, they do not apply retrospectively.
 
Claiming your pension does not change your eligibility for travel facilities. Rules for pensions and travel facilities are completely different and you can be in receipt of one and not the other.

I am over 60 and I get a Staff Travel Card every year. Can I take my grandchildren with me on the train?

If you qualify for a Senior Railcard (see www.senior-railcard.co.uk for eligibility - you do not have to purchase a senior railcard) and you have a Staff Travel Card that states that “Retired” or Widow/er, then you can take up to 4 children aged between 5 and 15 with you for a flat fare of £4.00 (single or return) per child.

In some circumstances, a TOC may choose to only offer single fares on a journey and not offer return fares, in which case the £4.00 flat fare can only be purchased as a single. In these cases the child will need a single £4.00 flat fare for each direction of travel on a return journey.

This is for travel in Standard class only and the children have to travel with you.

Proof of eligibility to purchase a Senior Railcard must be produced with your Retired Staff Travel Card when purchasing tickets.

Change of Employment

I currently hold a Staff Travel Card and I am changing my hours to start working part-time. How does this affect my travel?

As soon as you change your hours then this will affect your travel facilities.

There are a minimum number of hours that you need to work to be able to retain travel facilities and these vary by different cards and passes.

The number of hours that you will be working, what travel facilities that you have, how old you are and your personal circumstances (especially how close you are to retirement) will all have a bearing on the decision that you need to make, as the travel facilities that you have at the point of retirement are what you will retain throughout retirement - they cannot be adjusted after that time. You may need to speak to you HR department or RST before making a final decision – we are always happy to give specific advice, in confidence, according to your personal circumstances.

I currently hold a Rail Staff Leisure Card and I am changing my hours to start working part-time. How does this affect my travel?

As soon as you change your hours then this may affect your travel facilities.

There are a minimum number of hours that you need to work to be able to retain travel facilities and these vary by different cards.

Change of Details

I have recently changed my name. How do I change my name on my existing cards and passes?

To notify us of your change of name please complete Employee Change of Name form xx25 available at www.raildeliverygroup.com/rst/forms.

You will need to supply a scan of evidence of your marriage or civil partnership certificate or copy of the deed poll. If you need one of your passes for residential or duty purposes, please attach a photo of the pass intact to the form and we will replace it without you sending it in to us. Please cut the leisure passes into 4 with the name and numbers showing and attach a photo of these with the form. We will then be able to reissue them.

Once you have the new residential/duty pass, you will then need to email us the obsolete one cut into 4 so it can be cancelled from your record. 

If you have not changed your passport name, then the FIP card should be kept until this is changed.

My dependant has recently changed their name. How do I change their name on their existing cards and passes?

To notify us of your Dependant's change of name please complete Dependant Change of Name form xx26 available at www.raildeliverygroup.com/rst/forms.

With regards to your dependants passes these all need to be cut into 4 and attached to the xx26 form and then they will be reissued.

If your dependant uses a pass for education please attach a photo of the pass intact to the form and we will replace it without you sending it in to us. Once you have the new pass, you will then need to email us the obsolete one cut into 4 so it can be cancelled from your record. 

If your dependant has not changed their passport name, then the FIP card should be kept until this is changed.

I or one of my family members is in the process of transitioning. What are the options for the cards/passes I have?

RST will do its best to help with this. As individual circumstances vary, please email us at This email address is being protected from spambots. You need JavaScript enabled to view it.

How do I notify you of my change of address?

For addresses in the United Kingdom you can only notify us by completing the Change of Address form xx15 from www.raildeliverygroup.com/rst/forms

If you are a widow/er please fill in as much information as possible so it enables us to find your record.

If you live outside of the United Kingdom, please email us confirming your card number and old and new address.

How do I notify you of my change of email address or phone number?

Please complete the Change of Details form xx21 from www.raildeliverygroup.com/rst/forms

If you are a widow/er please fill in as much information as possible so it enables us to find your record

In this section

Widow(er)s

I get travel as a Widow(er) and have just started living with a new Partner/Spouse. What do I need to do?

As a widow(er), your eligibility to retain staff travel facilities is through your dependency on your late spouse/partner.

As you have started a new relationship this dependency has ceased and you are no longer eligible, even if that relationship later ends.

A new relationship is classified as a marriage, civil partnership, or simply co-habiting in an arrangement that would consider the other person as your domestic partner.

You must inform RST immediately and cut your current staff travel facilities into 4 and send these to RST by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) for cancellation.  Once staff travel facilities have been lost in this way you will not be eligible to regain them in the future

I am over 60 and I get a Staff Travel Card every year. Can I take my grandchildren with me on the train?

If you qualify for a Senior Railcard (see www.senior-railcard.co.uk for eligibility) and you have a Staff Travel Card that states that “Retired” or Widow/er, then you can take up to 4 children aged between 5 and 15 with you for a flat fare of £4.00 (single or return) per child. This is for travel in Standard class only and the children have to travel with you. Proof of eligibility to purchase a Senior Railcard must be produced with your Retired Staff Travel Card when purchasing tickets.

Acting on behalf of the Employee or Widow(er)

My Spouse/Partner is a retired employee of the rail industry and they want me to deal with their travel as they find it confusing. How can I do this for them?

If you receive staff travel facilities as a Spouse/Partner through their record and providing that we have confirmation from them that you can act on their behalf (by phone, letter or email), then we will mark the record accordingly and can accept instructions from you. Any instructions that we receive from the employee should make clear the extent of the authority that has been provided, e.g. whether it is just for a specific period of time or enduring. We only accept this for paying for replacements cards/passes and reporting cards as lost. We cannot make any changes to the record, such as change of address.

If they are not able to give their consent in this way (e.g. owing to incapacity), then we will only be able to accept instructions from you if you can provide us with a copy of:

  • a registered Power of Attorney showing you as their attorney, or
  • a registered Deputyship showing you as their deputy, or
  • a BF57 form issued to you as their appointee by the DWP (in respect of managing their state benefits).
My parent is a retired employee of the rail industry and they want me to deal with their travel as they find it confusing. How can I do this for them?

If you receive staff travel facilities as a child dependant through their record, you are over the age of 18 and providing that we have confirmation from them that you can act on their behalf (by, letter or email), then we will mark the record accordingly and can accept instructions from you. Any instructions that we receive from the employee should make clear the extent of the authority that has been provided, e.g. whether it is just for a specific period of time or enduring. . We only accept this for paying for replacements cards/passes and reporting cards as lost. We cannot make any changes to the record, such as change of address.

If they are not able to give their consent in this way (e.g. owing to incapacity), then we will only be able to accept instructions from you if you can provide us with a copy of:

  • a registered Power of Attorney showing you as their attorney, or
  • a registered Deputyship showing you as their deputy, or
  • a BF57 form issued to you as their appointee by the DWP (in respect of managing their state benefits).
I want to speak on behalf of my spouse/partner, but I do not receive rail staff travel facilities. How can I do this for them?

We will only be able to accept instructions from you if you can provide us with a copy of:

  • a registered Power of Attorney showing you as their attorney, or ·
  • a registered Deputyship showing you as their deputy, or
  • a BF57 form issued to you as their appointee by the DWP (in respect of managing their state benefits).
My Spouse/Partner is an active employee of the rail industry and they want me to deal with their travel. How can I do this for them?

If you receive staff travel facilities as a Spouse/Partner through their record and providing that we have confirmation from them that you can act on their behalf (by letter or email), then we will mark the record accordingly and can accept instructions from you.

Any instructions that we receive from the employee should make clear the extent of the authority that has been provided, e.g. whether it is just for a specific period of time or enduring. We only accept this for paying for replacements cards/passes and reporting cards as lost. We cannot make any changes to the record, such as change of address

I have a registered Power of Attorney for a Retired Employee who receives staff travel. What do I need to do so that I can deal with RST on their behalf?

We will require a photocopy of the Power of Attorney that has either been stamped by the OPG or signed by the donor, solicitor or notary that it is a true copy (per OPG instructions). o that we can make the necessary changes to the contact elements of our record.

With this we need confirmation of the employee or widow/er’s name and address and Staff Travel Card number

You can scan/take a photo of these documents and email them to us.  Please do not send original documents by post. We cannot accept links to view this online we need the full document online.

Once we have this, we will make the necessary changes so that all future correspondence is sent to you.

Adding a Spouse/Partner

How do I get passes for my Spouse or Partner?

You can apply by using our Add Partner form which can be found on our forms page. Complete this form online and submit to us with a copy of your marriage or civil partnership certificate in JPEG or PDF format. A passport photo should also be uploaded to our website as we are unable to issue any cards and passes without this.

If you do not have a marriage certificate or civil partnership certificate then you will need to complete the xx03 Partner Declaration. This statutory declaration that you co-habit as a couple in a meaningful relationship must be sworn before, and witnessed by, a Solicitor or other authorised body who should first verify the supplied documentation proving that you are continuously and permanently living together in the same property. The guidance notes on the Partner Declaration list all the proofs of address we can accept. The form must be signed and stamped by the Solicitor or other authorised body.

Please remember that if you have passes already issued to a former Spouse, Civil Partner or Partner and they have not been returned to us or expired you should complete the xx24 form and attach a picture of them cut into four showing the name and number. If you cannot return these passes, you will have to wait until the final pass has expired before you can apply for your new Spouse or Civil Partner.

I don’t live with my Partner, although we have been together for a long time. We maintain 2 separate properties and share our time between both of them. Can I get travel facilities for my Partner?

You will not be able to get staff travel facilities for your Partner as you do not live permanently and continuously at the same, single property.

Adding a Child Dependant

How do I apply for a child?

In Great Britain, children up to the age of 5 can travel free of charge on the National Rail network, so do not need staff travel facilities.

If you intend to travel with them in Europe using FIP cards or Coupons then you may need to apply for them when they are 4 as certain countries begin to charge child fares from then

Once they need staff travel facilities, you can apply for a biological child, and also those who are adopted, step-children, fostered, under a special guardianship order, residence order or a Ward of Court.

Check they are eligible on the Eligibily of Family Members page of the RST website.

You can apply by using our Add Child form (xx02b). Complete this form online and submit with a scan or image of your child's full birth certificate (the one that lists parents names) or official document if they are under a special guardianship, residence order or ward of court and you should also include a current passport style photograph.

Once your child reaches age 18, we will require an annual Child Declaration form xx05 completed by you confirming their circumstances i.e. in full time education or living at home and earning under the current weekly limit. We will require evidence of this and may ask for further details.

Why do you need a "full" birth certificate? Isn't the one that I supplied sufficient?

The full birth certificate shows parents names to establish a link between yourself and/or your Spouse, Civil Partner or Partner to the child. Full birth certificates can be obtained from the authority that maintains the registrations of births. In England and Wales this is through the HM Gov website, or in Scotland through the National Records Scotland website.

Change of family circumstances

I, the employee who currently receive travel from RST, have changed my name by deed poll. How do I change their existing passes to their new name?

You can change your passes by completing form xx25 online and attaching pictures of your passes cut into four and a copy of the official document.

My spouse/partner/child who currently receive travel from RST, has changed their name. How do I change their existing passes to their new name?

You can change the name on their passes by completing form xx26 online and attaching pictures of their passes cut into four and a copy of the official document.

Me or one of my family members now identifies as another gender. How can I get cards/passes issued for them in their new name?

RST can usually accommodate this so please email us at This email address is being protected from spambots. You need JavaScript enabled to view it. for further information. Please attach any relevant documentation.

I am separated or no longer living with my spouse or partner. What do I need to do?

If you are separated from or no longer living with your spouse or partner, they will not be eligible for any facilities. You will need to complete form xx24 and attach pictures of their passes cut into 4.

If you can’t return these passes, RST will be unable to issue you with any facilities for a future Spouse, Civil Partner or Partner, and any of their children, until the all passes they hold have expired. In addition, you will not be able to replace these passes with us (for the current lost passes fee) so that these may be returned.

I am separated or no longer living with my spouse or partner. What happens to their children’s passes. What do I need to do?

Generally, if your partner’s children are no longer living with you they are not eligible for any facilities. You will need to complete form xx24 and attach pictures of their passes cut into 4. However if they are still living with you please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. with any further documentation to enable us to look into this.

Staff Travel Card

What can I use my Staff Travel Card for?

You and your eligible family members can use your card for free and discounted leisure travel on National Rail services.

If you date a box this can be used on the date entered and up until midnight on the following day for free travel unless the second date is beyond the validity of the card.

If you do not have available boxes (or are not eligible for boxes), you can use the Staff Travel Card for staff discounted (priv rate) travel.

Use of the Staff Travel Card is subject to the Endorsement(s) printed on the front of the card and published staff travel restrictions.

What do the Endorsements mean on the Staff Travel Card?

On the front of the Staff Travel Card there is a line that specifies the Endorsement the holder is subject to when using their card. 

The endorsement list is as follows:

1 Not valid on Wightlink, Tyne & Wear Metro and Caledonian MacBrayne ships.

2 Not valid on Tyne & Wear Metro and Caledonian MacBrayne ships.

3 Not valid on Caledonian MacBrayne ship

5 Valid on National Rail and London Underground only

6 Not valid on Eurostar services.

8 Available also for First Class privilege tickets between former G.W.R. stations.

11 Valid on National Rail only.

NIL No Endorsements apply.

How do I use my Staff Travel Card to get free travel?

Before commencing a free journey, you must enter the day and month of the journey in ink in the first (or next available) box. Each box is divided into two sections on the card marked as “DAY” and “MTH”. Boxes must be completed using Arabic numerals, with zero in front of single digits i.e. 7 August should be written in as "07" in the DAY box and "08" in the MTH box immediately beneath it.

If you make a mistake, you should cross out the box and then date a new box beofre you travel.

Staff Travel Cards are valid from 1 April of one year until 30 June of the next year. New cards will be sent out to via employers or directly to home addresses towards the end of March each year. If you wish to use occasions of free travel between 1 April and 30 June, either the old or the new card can be used (assuming there are unused boxes on the old card). Only the new card can be used after 30 June.

My Staff Travel Card expires on 30th June. Can I date a box on this date and get travel for 1st July as well?

You can date a box on the 30th June to use for free travel. You will not be able to use the dated box for free or travel on 1st July.

How do I use my Staff Travel Card for Staff Discounted (Privilege Rate) travel?

You can use your Staff Travel Card to purchase unlimited Staff Discounted (Privilege Rate) national rail tickets. The 75% reduction can be applied to day and period walk-up Anytime and off-peak fares. Time restrictions on off-peak tickets apply.

You cannot get Staff Discounted (Privilege Rate) on Advance Purchase tickets.

You can also purchase privilege rate tickets which include cross London travel on London Underground services to allow you to travel between two London terminals.

You must have a valid ticket before you start a journey.

If you wish to travel using a Staff Discounted (Privilege Rate) ticket, you must buy that ticket from RST Online, or a ticket office before you travel. It is not possible to buy them from ticket machines.

If the ticket office is closed and it is therefore not possible to purchase the Staff Discounted (Privilege Rate) ticket before you travel, then you must purchase it at the first available opportunity. This could be on entry to the platform, on the train, or when exiting at your destination.

If you are travelling from a station within a Penalty Fare area then you must obtain a permit to travel at the public rate in accordance with the Penalty Fare instructions displayed at the station.

How do I use my Staff Travel Card for travel on London Underground (LUL) or Docklands Light Railway (DLR)?

If you have endorsement 11 then you cannot use your Staff Travel Card for any travel on LUL or DLR services.

If you do not have endorsement 11 you can use your Staff Travel Card for travel on LUL/DLR services as below:

  • Limited free leisure travel on Inter available routes only by dating a box
  • Unlimited Privilege Rate leisure travel on all LUL/DLR services by using an Oyster card with the Priv All Rail discount on it
How do I use my Staff Travel Card for travel on Eurostar?

If your Staff Travel Card has endorsement 5, 6 or 11 printed on the front if it, then it is not valid for discounted travel on Eurostar.

If your Staff Travel Card does not have endorsement 5, 6 or 11 printed on the front of it, then you may purchase reduced rate tickets for leisure use. These are cheaper than the FIP fares. More information is available at www.raildeliverygroup.com/rst/offers.html

Although Eurostar tickets can be purchased at London St Pancras on the day of travel, availability cannot be guaranteed and therefore it is advisable to obtain tickets in advance, either in person from Eurostar at St Pancras or via International Rail Ltd at www.bookmyrst.co.uk

Reservations on Eurostar services are compulsory. Reservations can be made in Standard Premier (1st class) by holders of 1st Class Staff Travel Cards only and Standard Class by all other Staff Travel Card holders.

Can I buy discounted tickets for my friends and family?

No, and this would be deemed a travel irregularity. The only exception is if you have a retired Staff Travel Card and are aged 60 or over, in which case you can take up to four children aged 5-15 for £4.00 each.

Rail Staff Leisure Card

What can I use my Rail Staff Leisure Card for?

You and your eligible family members who hold Rail Staff Leisure Cards can use these for discounted National Rail services for leisure travel only.

It cannot be used to buy daily tickets to get to work or a place of education.

The discount available is 75% of the walk-up fare. This discount applies to Anytime, and off-peak  (including Super Off Peak) fares. Time restrictions apply to off-peak tickets.

You can also get a discount on some Rover and Ranger tickets.

You cannot get a 75% discount on Advance Purchase tickets, as these are already heavily discounted. The agreement underwriting this non-contractual arrangement is reviewed annually by TOCs and may be withdrawn at any time.

How do I use my Rail Staff Leisure Card for discounted travel?

You can use your Rail Staff Leisure Card to purchase unlimited Privilege Rate Leisure national rail tickets. You must have a valid ticket before you start a journey.

You can buy them in advance online from RST Online.

You can also buy them from any National Rail station ticket office. If the ticket office is closed or there is no ticket office  then you must offer to pay it at the first available opportunity. This could be on entry to the platform, on the train, or when exiting at your destination. By doing so there is no question that you are trying to travel without paying. If you don’t offer to pay, then you could be accused of fare avoidance and risk a Travel Irregularity.

If your journey starts in a Penalty Fare area, and you are not able to buy a ticket, then you must obtain the same authority to travel as a member of the public, following the instructions provided by the TOC at that station.

How do I use my Rail Staff Leisure Card for travel on London Underground (LUL) or Docklands Light Railway (DLR)?

The Rail Staff Leisure Card is not valid on London Underground or Dockland Light Railway services. 

However, if you have a ticket with (+)  it means you can use the London Underground to connect with another London Terminal. However, if you wish to continue your journey by Underground you will have to purchase another ticket or use Pay as you go 

Can I buy discounted tickets for my friends and family?

You can buy tickets for your family members who hold a valid Rail Staff Leisure Card.

RST Online Leisure Card

How can I apply for the RST Online Leisure Card?

Network Rail will advise you on how to opt into the scheme. They will notify Rail Staff Travel once you have confirmed you would like to opt in. You must upload a passport-style photo of you before we can issue your RST Online Leisure Card at www.raildeliverygroup.com/rst/photo-upload

You must ensure you select ‘Network Rail - RST Online Leisure Card’ as the product.

Once we have your information and photo, your rail staff travel record will be complete.

You should receive your RST Online Leisure Card within 8 weeks of uploading your photo. We will email you once it has been posted, confirming  details of how to register for RST Online so you can buy your reduced rate tickets.

How can I apply for the RST Online Leisure Card for family members?

Employees can apply online at www.raildeliverygroup.com/rst/forms.html#family to add your family to your record.

  • To add a Spouse or Partner use form (XX02a). If you do not have a marriage certificate or civil partnership certificate you will also need to complete a Partner Declaration form (XX03)
  • To add a Child Dependant use form (XX02b). For any child who is aged 18 or over you will also need to complete a Child Declaration form (XX05)

As part of applying for a family member you will need to upload a photo along with the form.

How soon from applying will I receive my RST Online Leisure Card?

You should receive your RST Online Leisure Card within 8 weeks of uploading your photo. We will email you once it has been posted, confirming  details of how to register for RST Online so you can buy your reduced rate tickets.

What can I use my RST Online Leisure Card for?

You and your eligible family members who hold RST Online Leisure Cards can use these for discounted travel on certain National Rail services for Standard class leisure travel only.

Your RST Online Leisure Card is not valid for staff discounted (priv rate) tickets on Caledonian Sleeper, Elizabeth Line, London Overground, Grand Central, Hull Trains or Eurostar services. You must not purchase tickets from RST Online for use on these operators’ services.

It cannot be used to buy daily tickets to get to work, or a place of education or any form of duty travel i.e. to work meetings.

How do I use my RST Online Leisure Card for discounted travel?

These tickets can only be purchased via your RST online account and not at the station or on the train. These can be purchased on the day or in advance.

You must have a valid ticket before you start a journey. If not, then you could be accused of fare avoidance and risk a Travel Irregularity.

It is not possible to buy discounted (priv rate) tickets at the Ticket Office, or from ticket machines.

Can I use my RST Online Leisure Card for travel on London Underground (LUL) or Docklands Light Railway (DLR)?

The RST Online Leisure Card is not valid on London Underground,  Dockland Light Railway, London Overground or Elizabeth Line services. 

Which operators can I not use my RST Online Leisure Card on?

You cannot purchase privilege tickets for to travel on the following operators:

  • Arriva Rail London (London Overground)
  • Caledonian Sleeper
  • Elizabeth Line
  • Docklands Light Railway
  • Glasgow Subway
  • Grand Central 
  • Hull Trains
  • London Underground
  • Tyne and Wear Metro
  • All other light rail and tramway systems in Britain
Can I buy discounted tickets for my friends and family?

You can only buy tickets for your family members who hold a valid RST Online Leisure Card.

You cannot buy staff discounted (priv rate) tickets for any person who does not hold a valid Rail Staff Leisure Card. This will result in the permanent withdrawal of all travel facilities (including all family members) and risks disciplinary and / or legal action (including prosecution).

How can I replace my lost/stolen RST Online Leisure Card?

To request any replacement card or pass, you must submit either

You will also need to pay a replacement fee if the card is lost or damaged.

Is there any cost to me for my RST Online Leisure Card?

We will charge Network Rail for the cost of providing the RST Online Leisure Card to you and any eligible family members. (there is one charge regardless of the number of family members). This is a taxable benefit so any queries on this you should email This email address is being protected from spambots. You need JavaScript enabled to view it.

What happens when I leave Network Rail?

Once you leave (for any reason) you are not eligible to retain the RST Online Leisure Cards. You will need to cut yours and your family members passes into 4 and send a picture of these with the name and number showing to This email address is being protected from spambots. You need JavaScript enabled to view it.

If I want to leave this scheme what should I do?

For any queries regarding the scheme you should email This email address is being protected from spambots. You need JavaScript enabled to view it.

Status Pass

I am an active employee working in the rail industry and my Status Pass has a green background design. What can I use my Status Pass for?

Active members of staff who hold a Status Pass, can use this for residential and leisure travel.

Gold and Silver Status Pass holders can use the pass:

  • on the National Rail Network,
  • on the inter-available London Underground/Docklands Light Railway services, and
  • on the services of additional carriers which are specified on the pass (determined when you started working and part of the industry you work for).

Blue (Regional) Status Pass holders can only use their passes within the geographical limits that are specified on the pass.

You cannot use any status pass for business/duty travel as part of your employment. This includes travel to meetings and travelling to different work locations.

I am a recently retired employee. What do I need to do with my Status Pass?

Your active Status Pass must be returned to be replaced with a retired version after you have left employment. This retired version is valid for leisure travel only.

You will be contacted via email or letter to advise you of this. Once you have left please cut your current status pass into 4 and send us a picture of this to This email address is being protected from spambots. You need JavaScript enabled to view it. with the name and number showing so the retired pass can be issued.

I am a retired employee and my Status Pass has a red background. What I can use my Status Pass for?

Retired employees can use their Status Passes for leisure travel only.

You cannot use a retired status pass for residential or duty travel even if you then take up further employment

What can my Spouse / Partner use their Status Pass for?

A Spouse or Partner who holds a Status Pass can use this for leisure travel only.

It cannot be used for getting to and from work or for any business travel as part of their employment.

What can my Dependant Child use their Status Pass for?

A dependant child who holds a Status Pass can use this for leisure or educational travel only.

It cannot be used for getting to and from work. 

How often should I update the photo on my Status Pass?

The photo on your Status Pass should be updated every 10 years for adults and every 5 years for child dependants

I have a Status Pass. Why do I still receive a Staff Travel Card?

The Staff Travel Card provides free travel on some services which do not accept Status Passes (such as London Tramlink and Windermere Lake Cruises).

The Staff Travel Card is also required to obtain the flat fare for accompanied children when the employee is retired and aged 60 and over.

The Staff Travel Card can also be used for discounted travel on Eurostar, P&O Ferries, heritage and leisure railways. None of these organisations recognise the Status Pass for these discounts.

Season Tickets

Who can get a discounted season ticket?

A discounted season ticket is available to Safeguarded and TOC employees:

  • For residential travel from their nearest home station to their nearest work station.
  • Children of eligible employees to travel to their place of education from their nearest home station (including term time addresses) to the nearest station to the educational establishment.
  • Retired Safeguarded Employees and their eligible children for educational travel provided documentation is shown this.
  • In exceptional circumstances a spouse/partner may be eligible for a season ticket for educational purposes. Please contact RST for more information.
What season ticket am I eligible for?

If you are purchasing your season ticket via RST Online, then you can purchase the following:

  • 7-day season ticket
  • Flexi Season Ticket (can only be loaded onto an RST Season Smartcard and if your starting station is outside of the Greater London Area)
  • Regular Monthly, Annual or a ticket for any duration between these dates

If you are purchasing your season ticket from a station, then you can purchase the following:

  • Flexi Season Ticket (can only be loaded onto a TOC-issued smartcard)
  • Monthly, Annual or a ticket for any duration between these dates

If your season ticket journey is wholly within London and only a Travelcard fare is available for this journey, then it is not possible to purchase this via RST Online as we are unable to

retail these fares. You will need to purchase this season ticket in person from a station.

Flexi Season Tickets are only available in Standard Class and there are no mileage discounts available for Safeguarded cardholders.

How can I apply for a season ticket for myself?

Eligible employees who hold an RST Online Smartcard are eligible for a Continuous Authority Season Ticket (CAST); if it is your first time applying, you will need to submit a season ticket on form xx01 www.raildeliverygroup.com/rst/forms at least 7 days in advance at www.raildeliverygroup.com/rst/forms . After this, you will then be able to purchase a season ticket via your RST Online account at any time and you would no longer need to continue submitting a form each time.

To fulfil your season ticket to an RST season smartcard and you do not hold one please apply at www.raildeliverygroup.com/rst/forms on form xx42 when applying for your season ticket. 

If your journey is on the Elizabeth Line then please see the FAQ below before applying.

How can I apply for a season ticket for my child?

Eligible employees can apply for a season ticket on form xx31 at least 7 days in advance at www.raildeliverygroup.com/rst/forms

If their journey is on the Elizabeth Line then please see the FAQ below before applying.

My journey is on the Elizabeth Line. How can I travel with a season ticket?

For some journeys on the Elizabeth Line priv rate Season Tickets are not available.

Where your residential journey starts or ends at an Elizabeth Line station between Paddington and Abbey Wood only, you have to use an Oyster Card with the priv discount set on it for commuting. The examples of this are below:

  • If travelling between an Elizabeth Line station on the west side of London where Oyster is accepted (from West Drayton and then all stations towards London), and your journey is ending at Bond Street, Tottenham Court Road, Farringdon, Liverpool Street, Whitechapel, Canary Wharf, Custom House, Woolwich or Abbey Wood
  • If travelling between an Elizabeth Line station on the east side of London where Oyster is accepted (from Brentwood and then all stations towards London), and your journey is ending at Bond Street, Tottenham Court Road, Farringdon, Liverpool Street, Whitechapel, Canary Wharf, Custom House, Woolwich or Abbey Wood

Please note that Priv Oyster is only valid for residential travel on the Elizabeth Line section of your journey as above. If you also travel on other National Rail services as part of your commute, you must hold a valid season ticket, residential pass or TOC specific pass for that element. You cannot use your Oyster card for this journey.

If your residential journey does not include the central core, so Slough to Paddington or Brentwood to Liverpool Street, then you must apply for a priv-rate Season Ticket in the usual way.

Which services can I get a discounted season ticket for?

All eligible employees can get a discounted season ticket for use on National Rail services.

If you hold a Staff Travel Card, your season ticket can cover journeys on London Underground and Docklands Light Railway.

Can I have more than one home station that I can travel from?

The home station is the one that is nearest to your permanent place of residence.

Where there are no services from your nearest station when you start or end a shift, but there are from a station reasonably near to your home, this can be considered by RST. In these circumstances, full details must be provided in the notes field when you make your application.

I work at different locations. Can my discounted season ticket specify all of them?

You must choose the station that is nearest to the work location you travel too most frequently.

What is the length of time that I can get a discounted season ticket for?

For those who hold RST Online smartcards and purchase their season tickets via RST Online, the minimum period is 7 days and the maximum period is 1 year.

For those who purchase paper season tickets from stations, the minimum period is 1 month, the maximum period is 1 year.

However, you can have this for any period in between these two i.e. 3 months 5 days.

We have introduced Continuous Authority Season Tickets (CAST), so you will only need to submit a new form (giving at least 7 days’ notice) if it is the first time you are applying for a season ticket. After this, you will then be able to purchase a season ticket via your RST Online account at any time and you would no longer need to continue submitting a form each time. If you change your home address or work location and you require a change in journey for your season ticket, you would then need to submit a new form in order for us to update our records and we can then add your new season ticket to be purchased via your RST Online account.

How do I purchase my season ticket for myself?

If you opt to purchase your season ticket via RST Online you will receive an email advising you to login to your account to do so.

If you wish to purchase this from the station then the approved form will be attached to the reply email. You can then take this and your photo ID card to the station and that will be sold to you.

How do I purchase my season ticket for my child?

Once approved the form will be attached by return email. You can then take this and their photo ID card (if applicable) to the station and that will be sold to you.

I sent my application for a season ticket to RST a while ago. Why haven't I got my approved application?

Your application will be processed and sent back to you within 7 days of the start date.

If there are any queries with your application, we will email you to get further details.

How do I apply for a refund?

If you have purchased your season ticket via RST Online, then you will need to log into RST Online and then select ‘Your account’, then select ‘Your Bookings’. From here, it will provide you with the option to request a refund on an eligible Season Ticket/Flexi Season Ticket. Please follow the instructions provided in order to submit the refund request.

If you have purchased your season ticket in person from a station, then please submit the Refund Form XX11 which you can find here www.raildeliverygroup.com/rst/forms.html#other

I’ve paid for my season ticket on RST Online and received confirmation via email of this, what do I do next?

Once you have purchased a ticket and chosen smartcard as the method of fulfilment you will need to allow at least 15 minutes for the ticket to be available for collection.

You will need to download the National Rail Smartcard Manager app onto your smartphone. Open the app and click ‘Load Tickets’, then tap your smartcard onto your smartphone and this should make a ‘beep’ sound, which means that your season ticket has been loaded onto your smartphone, but is not yet activated.

Please note that you will still need to activate your season ticket and this can only be done on the start date of your season ticket (i.e. the first day of travel on your season ticket).

You will need to open the National Rail Smartcard Manager app and click ‘View and activate tickets’. Tap your smartcard onto your smartphone and this should then make a ‘beep’ sound which means that your season ticket has been activated and is ready for use at station barriers.

It is important that your season ticket has been loaded and activated onto your smartcard via the National Rail Smartcard Manager app. If this has not been done, then it is considered the same as travelling without a valid ticket and may lead to a travel irregularity.

Residential Pass

Who can get a Residential Pass?

Residential Passes are only available to Active Safeguarded Employees and BTP employees who meet the eligible criteria.

It is not available to Non-Safeguarded Employees, Retired Safeguarded Employees and family members.

You can only get a Residential Pass if the distance between your nearest home station to nearest work station is less than the mileage allowances you are eligible for.

If your residential journey exceeds the mileage limit you will not be issued a residential pass, we will approve a form for you to purchase a Privilege Season Ticket  which includes a reduction for the free travel element.

You do not need a Residential Pass if you work for a TOC and you have a Card issued by them that covers your journey or a reciprocal travel arrangement with another TOC.

How can I apply for a residential pass?

Eligible employees can apply for a residential pass on form xx01 at least 7 days in advance at www.raildeliverygroup.com/rst/forms

Please ensure you upload a passport photograph to our website www.raildeliverygroup.com/rst/photo-upload as we are unable to issue this pass without a photograph.

What can I use my Residential Pass for?

The Residential Pass is for travel to work between the stations printed on the front.

It will operate the barriers on the locations stated on the pass and may be used at intermediate stations along the route but may not operate the barriers at these locations.

You can also use it for leisure travel on the route specified unless it states otherwise.

Can I have more than 1 home station that I can travel from?

The home station is the one that is nearest to your permanent place of residence.

Where there are no services from your nearest station when you start or end a shift, but there are from a station reasonably near to your home, this can be considered by RST. In these circumstances, full details must be provided in the notes field when you make your application.

I work at different locations. Can my Residential Pass specify all of them?

You must choose the station that is nearest to the work location you travel too most frequently.

International Reduced Rate Card - FIP Card

What is an FIP Card (International Reduced Rate Card)?

The FIP Card is a product that allows a discount on full public adult fares on many rail and shipping carriers in Europe.

When can I get an FIP Card?

Eligible Active Staff who receive national, leisure and residential travel can apply for this after 1-year continuous service for them and their dependants.

If when you retired, you did not complete 11 years’ service you would not be eligible for the FIP Card.

I am a Safeguarded member of Staff and have just retired. What happens to my FIP Card for Active Staff?

You can keep your Active FIP cards for six months from your retirement date. After that they must be returned to exchange for the retired versions.. They can be cut into 4 and a picture of these sent to This email address is being protected from spambots. You need JavaScript enabled to view it.

What is the difference between an FIP Card for Active Staff and an FIP Card for Retired Staff?

Both active and retired FIP Cards give 50% discount across the FIP members. Active Staff receive 75% for the following FIP Members:

  • SNCB (Belgium)
  • SNCF (France)

Both Active and Retired receive 75% off the following FIP members:

  • CIE (Ireland)
  • NIR (Northern Ireland)
FIP Cards for Children

A FIP Card issued to a child gives them a discount on the adult fare not on the public child fare.

The ages at which the public child fare is available vary from country to country. This information is available in the Travel Tips for Europe Guide www.raildeliverygroup.com/rst/where-can-i-go.html#Europe. 

RST will issue children FIP cards from the age of 4.

International Travel

When am I eligible for FIP cards and International Coupons?

Eligible Active Staff can apply for coupons and FIP cards after 1-year continuous service for them and their eligible dependants.
 
Retired Safeguarded Staff who are eligible must have completed a minimum of 11 years of continuous service at the date of retirement to receive coupons.

How do I apply for a FIP card

Please complete the xx09a form (https://www.raildeliverygroup.com/rst/forms)and the card will be issued for you and all eligible family members

How do I apply for International Coupons?

Please complete the xx09b (employee only form) or xx09c (family member form) forms as applicable from https://www.raildeliverygroup.com/rst/forms
 
If you do not hold a FIP card, then this will be issued at the same time.  You do not need to complete another form for this.
 
If you large number of coupons, you will need to email us an itinerary before the coupons can be issued.

Can I get privilege rate travel on Eurostar?

Yes, there are FIP discounted fares available if you hold a current FIP Card.
 
If you are safeguarded and hold a Staff Travel Card (without endorsements 5,6,11) there are special fares available.
 
The Eurostar FIP and safeguarded fares and how to book are in documents on the Offers and Concessions page of this website.
https://www.raildeliverygroup.com/rst/offers

Can I get privilege travel on Eurotunnel?

There is no arrangement with Eurotunnel for an exchange of staff travel so there are no discounts available with any staff travel facilities.

How much notice do I need to apply for International Coupons?

We need to receive your application a minimum of 3 weeks before your travel date if you complete the online form. Postal applications need to be sent 3 weeks in advance. This is to allow us to issue and print the Coupons and despatch them in time for your indicated travel date

When will I receive my Coupons once I have sent in my application?

Coupons are issued and sent out approximately 2 weeks before the outward travel date on your form. You will receive an email response once these are sent out. One of the reasons for this is that under the FIP Regulations we are unable to replace Coupons that are lost, stolen or damaged.

How long is an International Coupon valid for?

Each International Coupon is issued for 3 months. However, if the Coupon start date is any date in December it will expire on the 31st March the following year.

How long does each box on the Coupon entitle me to travel for?

Each date written into a box on the International Coupon will permit free travel on that day, together with free travel up to midnight on the following day.

The date in each box must be entered as DD/MM/YY with leading zeros for single digit dates e.g. 7 August 2017 is entered as 07/08/17.

What coupons are my family and I eligible for?

Please go to our Where Can I Go guide and this will show which coupons you and your family are eligible for
 
Each FIP member agrees a different level of travel for each other's members.

I am a Safeguarded Employee who has just retired and will keep my Staff Travel Card. How is my International Travel affected?

From the date of retirement, you will be eligible to receive a special 9 and 45 month allocation of coupons. These provide an element of your Active quota over the first 9 and 45 months of your retirement in addition to your Retired allocation.
 
Please note the date of travel has to be before the end dates of your 9- and 45-month date end to get coupons from these quotas. If you are unsure regarding these dates or the quota remaining, please email RST who can advise.
 
During the first 9 months after your retirement date you may apply for any coupon not already issued from your Active allocation in the period from 1st January in the year of your retirement until your retirement date.
In addition to your 9 month allocation your 45 month allocation allows the issue of a single coupon for each FIP carrier that would provide an Active Coupon for you during the 45 months from your retirement date.(Please note that where an Active allocation allows 2 Coupons, then the 45 month allocation will only provide 1 Coupon.)
 
The same allocations apply to your dependants although it is restricted to those carriers who grant free coupons to Spouse/Partners and dependent children

Can I get travel for in other countries that are not members of the FIP?

If you are Safeguarded staff, you may be eligible for travel in other countries. You will need to go to the Where can I go page on our website www.raildeliverygroup.com/rst/where-can-i-go.html#WhereCanIGoSG to check available countries and complete the xx09d form at least 6 weeks in advance.

Booking International Travel using your issued facilities

How do I book international travel?

RST have an agreement with International Rail to make European bookings to those with rail staff travel facilities.

They can help you with booking travel in the following countries:

  • Austria
  • Belgium (including Netherlands crossborder services)
  • Czech Republic.
  • Denmark
  • Germany
  • Hungary
  • Italy
  • Netherlands
  • Slovakia
  • Switzerland

(Please note that the arrangements for booking domestic journeys within France on SNCF services changed early in 2024. These can now only be booked directly with SNCF. The details of how to contact SNCF are in the pages on France in the Travel Tips for Europe guide).

They can also help with FIP tickets on Eurostar and Thalys services.

To book, email them at This email address is being protected from spambots. You need JavaScript enabled to view it. or visit the website www.bookmyrst.co.uk

You must make your booking at least three weeks before you intend to travel.

All queries will be responded to but please note that International Rail will always prioritise enquiries with the closest travel dates, so if your enquiry is for travel in several weeks’ time, you may need to wait up to 7 business days before you hear back from them.

Are there alternative agents that I can use for booking international travel?

Some Travel Agents in Britain are able to retail FIP products. These are:

  • Ffestiniog Travel - 01766 515630
  • Trainseurope - 0135 470 5098 or 0135 466 0222 or This email address is being protected from spambots. You need JavaScript enabled to view it. (please enclose images of your FIP cards to prove eligibility. Trainseurope can also retail the safeguarded fares for Eurostar, please enclose images of your Staff Travel Card).

Booking FIP products in Travel Agents' international retailing systems is much more complex than booking public rate tickets. European railways have different booking thresholds and quotas for FIP products and can change these thresholds and quotas without prior notice to Travel Agents. Booking itineraries to cover more than one railway company is difficult.

Travel Agents will do their best to accommodate your booking enquiry, but they reserve the right to refuse to deal with rude and abusive employees, and those making speculative enquiries.

Where incidents of employee rudeness or abusive behaviour to Travel Agents are reported to Rail Staff Travel, it will be referred to the employer to consider disciplinary action.

Other carriers which are able to book FIP fares on their own service are listed here please refer to the Where Can I Go Guide www.raildeliverygroup.com/rst/where-can-i-go

How do I get FIP fares on Eurostar?

We recommend you book Eurostar FIP bookings in advance. These can be done in person at London St Pancras from staff at the Welcome Host podiums.  You will need to present FIP cards for all family members you wish to book for.

Alternatively you can book through International Rail by either emailing them at This email address is being protected from spambots. You need JavaScript enabled to view it. or visit their website www.bookmyrst.co.ukYou must make your booking at least three weeks before you intend to travel.

TOC Specific Travel

What is a TOC Specific pass?

A TOC specific pass is one issued by your company to travel on their services or another TOC they may have a reciprocal arrangement with.

Details on reciprocal arrangements can be obtained from your HR as RST do not hold an extensive list of these.

Photo ID Cards

Do I need a Photo ID Card to support my staff travel facilities?

The following holders of staff travel facilities are required to carry a valid Photo ID Card when travelling:

  • an active member of staff who has a Staff Travel Card or a season ticket, and does not have a TOC specific pass that has their photo on it
  • the Spouse, Partner, or dependant child over 16 of an active member of staff using a Staff Travel Card or season ticket who does not have a TOC specific pass that has their photo on it

Where can I get a new or replacement Photo ID Card?

A Photo ID Card can be obtained free of charge at any staffed National Rail ticket office. You will need to take a passport sized photo and ask for a public ID Card.

Lost/Stolen Cards and Replacements

I have lost my card/pass. How do I get a replacement?

You will need to complete a Replacement Form (see forms) before we can replace any cards / passes. This should be submitted online.

If you need to pay for a replacement, we will enable the payment to be made through RST Online. You must pay the fee within one month of submitting the form or you will need to re-submit the form.

There is a replacement fee of £15.00 per card that has been lost.

My card/pass has been stolen. How do I get a replacement?

You will need to complete a Replacement Form (see forms) before we can replace any cards / passes.

As the cards have been stolen, then you will need to provide the crime reference number on the form.

If the crime reference number is verified then the replacement cards and passes will be reissued free of charge.

My card/pass is damaged or defaced. How do I get a replacement?

You will need to complete a Replacement Form (see forms) before we can replace any cards / passes. This should then be submitted online.

A damaged or defaced card is chargeable as a replacement, if you need to pay for a replacement, we will enable the payment to be made through RST Online. You must pay payment within one month of submitting the form or you will need to re-submit the form.

There is a replacement fee of £15.00 per card that has been damaged/defaced.

My SmartCard that used to operate the gates has stopped working. How do I get a replacement?

You will need to check with the station barrier staff that the SmartCard is actually faulty (i.e. it could be the gates that are faulty instead). If they agree that it is the SmartCard that is faulty, you will need to submit a Replacement form (see forms) online.

You should take a photo of both sides of the card, and attach an image when submitting the form. IIf we view the photo and it is believed the card is damaged you may be contacted to pay a replacement fee before a new card is issued.

Once the replacement Smartcard has been received, you will need to cut the faulty card into four with the card number visible, and send an image to RST. If you fail to do this it may impact on you receiving new cards and passes.

I have not received my new card/pass even though my last one has expired. What do I do?

If you have not received a card for either yourself or any eligible family members, then you need to let us know. Please e-mail us and include your full address and details of which cards you have and have not received.

If you have moved address and not let us know, you will need to pay for replacements if you are unable to retrieve them from your old address.

If we have sent the cards to the correct address and they are lost in the post, the following rules apply:

  • If you report non-delivery of the replacement card within 1 month of the expiry of the old card, we will issue a replacement for free.
  • If you report non-delivery of the replacement card more than 1 month after the expiry of the old card, a replacement fee will apply.

Non-delivery of cards must be reported by written confirmation from you by e-mail or Royal Mail. 

How can I pay for a replacement card?

You can pay through RST Online using a Visa or Mastercard credit or debit card. We do not accept American Express. 

You must pay payment within one month of submitting the form or you will need to re-submit the form.

Why is there a charge for a replacement card?

The replacement fees for lost cards are written into the rules, terms and conditions of all products (except international Coupons which cannot be replaced if lost under FIP rules).

These have been agreed by all TOCs, Employers and the DfT. They are to cover the administration costs involved in reissuing travel facilities.

You have replaced my lost Staff Travel Card recently. Why are some boxes crossed through?

When replacing a lost Staff Travel card, we use a calculation to determine the number of boxes on the replacement card. This is based upon the month that the replacement was first notified to us (assuming payment is made within a reasonable period from this date).

A pro-rata calculation is the fairest means of defining the number of boxes that might remain on the card.

Reservations

How do I make a seat reservation?

Seat Reservations can now be done via your  RST Online account.

This can be done if you are buying a ticket and a seat reservation is possible or if you are travelling using a dated Staff Travel card or Status Pass.

If you haven’t received details of how to register, please email This email address is being protected from spambots. You need JavaScript enabled to view it. with RST Online as the subject and confirm your name and address.

Alternatively, you can take your Staff Travel Card, Rail Staff Leisure Card or Status Pass to any booking office where they will be able to make a seat reservation for you. Please ensure you check the latest staff travel restrictions first. www.raildeliverygroup.com/rst/where-can-i-go.html#Restrictions

Transport for London

I am a Non-Safeguarded member of Staff. Can I get the 75% Privilege Discount set on an Oyster Card?

Yes, you can get a discount set on an oyster card, but this is for leisure travel on National Rail services only. This includes the Elizabeth Line and London Overground services.

I am a Safeguarded member of Staff. Can I get the 75% Privilege Discount set on an Oyster Card?

You and your eligible Dependants can get a discount on an Oyster Card if your Staff Travel Card does not have endorsement 11 on it.

You need to have a standard Oyster card and register it with TfL. Once you have this complete the TfL Privilege Oyster Application form (see forms). Once authorised by RST, take the form together with your Staff Travel Card and Oyster card to a London Underground station, where a member of staff in the booking hall can set the Privilege rate discount on your Oyster card. You will need to ask the TfL staff to set the ‘Priv All Rail’ discount for staff and child dependants and ‘Priv All Rail N’ discount for spouses/partners.

The discount expiry date will match that on your Staff Travel Card. When you get a new Staff Travel Card you will need to update the Privilege discount on your Oyster card. Just take your new Staff Travel Card to a LU station and ask staff to update the ‘Priv All Rail’ discount. You do not need to contact Rail Staff Travel each year.

If you don’t update the discount each year, once the discount expires, you will be charged the full pay as you go fare instead of the Privilege rate fare

Remember to carry your Staff Travel Card with you when using the Privilege Oyster card, as proof of entitlement.

How do I contact TfL if I have a query with the Oyster Card?

You can contact them by:

  • Using the online feedback form and following the links
  • Phone on 0343 222 1234
  • Writing to TfL Customer Services, 14 Pier Walk, London SE10 0ES

RST Online

What is Rail Staff Travel (RST) Online?

RST Online is a new website which allows eligible active and retired rail employees and their eligible family members to plan a journey, buy priv discounted train tickets online and make seat reservations for journeys across the National Rail network.

www.railstafftravel.com

Full price tickets can also be purchased if you are travelling with people who are not in receipt of rail staff travel facilities.

Employees/retired employees who are eligible for free travel  can also use it to make seat reservations.

It can also be used for making payments for replacement cards/passes.

I’m new to my job. When will you send my login details for the website?

We will send you a unique one-time passcode via email once we have received your details from your employer and issued your rail staff travel facilities. Please check your Junk and Spam folder in case you can't see it in your Inbox.

This passcode (which you should copy and paste into the relevant box) will allow you to complete registration on the website and create an account with an email and a password of your choice.

Please avoid using first names or surnames as part of the password as this will prevent you from registering.  Passwords will need to be a minimum of 8 characters long. They should contain a mix of upper and lower case letters, include at least 1 number and 1 special character (such as ! or $), but  please avoid using space £#

Can I book tickets for eligible family members (dependents) at a discounted rate via RST Online?

Yes, as long as the family members receive rail staff travel facilities through you, then you can use RST Online to book priv rate travel for them.

Can eligible family members (dependents) have their own login details and online accounts?

Yes, an employee can request that family members who receive rail staff travel facilities through them  are setup with their own online account.

You can find form XX40 - Request Access for Family Members on the RST Forms page to request a separate RST Online account.

Why is the Season tickets tab greyed out? Can I book my season ticket and/or flexi season ticket via RST Online?

The season or flexi season ticket must first be authorised by Rail Staff Travel as per the existing process.

You can find the relevant form on the RST Forms page

Can I add my train ticket(s) purchased on RST Online to my existing Smartcard?

No, you will not be able to add a ticket purchased from RST Online to an existing Smartcard.  However once we can offer Season Tickets online you will be able to add your priv discount Season Ticket to an RST Season Smartcard.

Can I buy public rate leisure tickets on RST Online at the same time as buying my priv ticket?

Yes, you can also buy leisure rail tickets (singles/returns) at the public rate on RST Online while buying your priv rate ticket(s).

Does RST Online have a journey planning function?

Yes, you can use RST Online to plan your journey and book tickets with reservations (where available). 

Can I request passenger assistance through RST Online?

No, you would need to request this separately via Passenger Assist. This can be done via phone, an app or email. You can find more details at http://www.nationalrail.co.uk/passengerassist 

What payment options will be available when the website launches?

You can pay using Visa, Mastercard and Maestro.

Can I purchase sleeper train tickets on RST Online?

Yes, sleeper bookings are available to purchase on RST Online.

Can I use RST Online to make a reservation only booking on rail services, including sleepers, if I am a safeguarded RST user who does not pay for travel?

Yes you can. Currently reservation only bookings are not available in mobile view so you must use the desktop version of RST Online.  

Please remember to cancel any reservation only bookings that you are not going to use.

Can I add my purchased e-ticket to my Apple or Google wallet?

This will not be possible for tickets purchased on RST Online.

Do I have to use the email address RST has on record for me as my user login for the website?

No, you will receive a unique one-time passcode which allows you to register with a different email address if you wish.

Please note that updates about tickets bought via RST Online will be sent to the email address you have registered with RST Online.

Where can I book travel to?

Priv discounts are available across the National Rail network in Great Britain. This does not include Eurostar or international travel.

Also, through journeys to and from the Isle of Wight cannot be booked as a single ticket, as there is no priv discount on Wightlink.

Can I still book my ticket at the ticket office?

Unless you hold the RST Online Leisure Card (which can only be used online), you can still purchase your priv tickets at the station. RST Online is an additional option for those holding the Staff Travel Card or Rail Staff Leisure Card. 

Will I be able to collect my ticket from the station if I book online?

Yes, you can do this via ticket machines at the station (where available).

Can I select to have my tickets booked on RST Online as an e-ticket?

Yes, you can get leisure tickets sent to your email address as an e-ticket, for routes and TOCs which accept them.

If your ticket includes the Cross London marker, then it will not be available as an e-Ticket.

Can I reserve a bike space on RST Online?

Yes, RST Online will provide the option to reserve a bike space where it is available at the station during the ticket purchase process.

If my service is delayed or cancelled, how do I claim Delay Repay?
You should submit your claim to the Train Operating Company which operated the delayed or cancelled service. Their website will give details of how you can submit your claim.
How do I get help if I have an issue with RST Online?

For RST Online Enquiries, please contact:

  • Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Phone: 0330 123 3872

If your enquiry is about rail staff travel policy, replacement travel passes or privileged season ticket approvals, please visit RST Contact details

RST Online Refunds

Can I get a refund for an unused ticket via the website?

If your ticket is eligible for a refund, you can request one by selecting the My Account option, then select Your Bookings, then click on View against the ticket booking you wish to refund. You will see a list of the possible options in the drop-down against 'I would like to'.

To check if your ticket is eligible for a refund, please see the National Rail Conditions of Travel.

How do I apply for a refund?

If you decide not to use your ticket then you can apply for a refund through RST Online by logging into your account or by calling us on 03301233872.

When you log into RST Online, click on “Your Account”, or “Your Bookings”, then find the ticket/booking you wish to refund, click “View”, and select “I would like to Refund Journey” from the drop down list, then “Go”. Then follow the instructions on the screen.

You are required to submit your refund within 28 days of your ticket expiry date. Failing to do so will mean your refund request will be rejected and funds will not be returned.

If you have to send your tickets back to us, we advise you to do so via a guaranteed delivery service, such as Royal Mail Special Delivery or Recorded Delivery, as we cannot be held liable for any tickets lost in transit to us. We regret that the postage and packaging costs cannot be refunded. Please send your tickets to:

Refund Administrator RST Online
Web Support
PO Box 6136
Wolverhampton
WV1 9RL

From receipt it will take up to 28 working days to process your refund and it may take a further 5 days for any credit to appear on your statement.

The amount of refund that you are due will depend on the ticket purchased and the terms and conditions of that ticket.

We charge an administration fee of £10 per booking.

How to claim a full refund due to a disrupted/cancelled service?

If your train is delayed or cancelled and you choose not to travel, your unused ticket can be refunded without any fees.

To be eligible for a refund due to a disruption or cancellation you are required to collect written confirmation from the train company that operated your particular service at the time of the disruption/cancellation. It is your responsibility to first contact the train company to request written confirmation.

Once you have received written confirmation from the train company, log into “Your Account” or “Your Bookings”, find the ticket/booking you wish to refund, click “View”, and select “I would like to Refund Journey” from the drop down list, then “Go”. From the “Reason for Refund” drop down, select “Service disruptions & cancellations”. Then follow the instructions on the screen. You will have to submit the written confirmation from the train company along with the tickets.

You have 28 days after the ticket expiry date to provide us with your tickets and confirmation to be eligible for a refund.

 If you are seeking a refund for a disrupted or cancelled service and the ticket you wish to refund was purchased for less than £10 you will not be able to submit it online, instead please call our customer service team on 0330 1233 872.

After what period of time can I claim a refund?

Refunds must be claimed within 28 days of the ticket’s expiry date. The expiry date depends on the terms and conditions of the ticket you have purchased. To check the terms and conditions of your ticket, log into “Your Account”, click on the booking for which you require a refund, then select “I would like to View Full Details” from the drop down. The conditions relating to the tickets will be displayed by clicking on “Terms & Conditions”.

Can I cancel tickets before I receive or collect them?

If you selected postal delivery, you can cancel your tickets in RST Online before you receive them. You will be asked to return the tickets once you have received them. Your refund will not be processed until we are in receipt of the tickets.

If you selected the self-service ticket machine and have not collected your tickets, you can apply for a refund in RST Online without having to collect the tickets, if you wish to refund the complete booking. The money will be transferred back into your account automatically. If you only wish to refund some of the tickets in your booking, you will have to collect the ticket from the self-service ticket machine first

Will I get a confirmation email to inform me that my refund has been completed?

Once your refund has been processed we will send you an email to confirm the amount credited to your bank account. NB: From receipt of the confirmation email, it may take a further 5 days for this credit to appear on your statement.

How long will it take for my refund to be processed?

We process all refund requests within 28 days from either receipt of your tickets (for tickets posted), or from submitting your refund claim online (for tickets collected at the station). Once a refund has been processed it can take a further 5 days for the credit to appear on your statement. If your card statement is due within the next few days you may not see the credit until the following month’s statement. In this case you can check whether the money has been credited to your account by contacting your card issuer

Can I claim a refund on the excess payment I have had to make because I forgot to carry my Staff Travel Facilities?

No. The Staff Travel scheme Conditions of Issue and Use require you to carry your Rail Staff Leisure Card or Staff Travel Card if travelling with a staff discounted ticket. If you do not have the Rail Staff Leisure Card or Staff Travel Card  with you at the time your ticket is inspected you will be liable to pay the difference between the price paid for your ticket and the full non-discounted fare. You will not be entitled to a refund of this charge even if you can provide a copy of the Rail Staff Leisure Card or Staff Travel Card  at a later date.

My tickets haven’t arrived in the post, can I have a refund?

If your tickets haven’t arrived in the post, please call our customer service team on 03301 233 872.

Why has my refund been declined?

We'll let you know by email the reason we have rejected your refund, however this is usually because your ticket has been stamped as used, or because you've scanned your eticket

Can I claim compensation for delays to my train services?

If you are travelling and experience a delay arriving to your destination due to a cancelled or delayed service, you may be able to claim compensation from the train company you are travelling with.

Compensation will depend on:

  • Which train company you are travelling/have travelled with
  • Type of ticket you have
  • Length of the delay in arriving at your destination

Please contact the train company that operated the service. For more information on compensation, go direct to the train company’s website.

What should I do if I think I have been doubled charged?

If you appear to have been charged twice for one set of tickets please call Web Support on 03301 233 872.